Bike Parcel in Train : How to book, Charges , FAQ

Bike Parcel Process and charges Indian Rail
Bike Parcel Process and charges Indian Railways

Indian Rail – Bike Transport by Train : How to Parcel , Charges and Process

Indian Railway Parcel Charges for Bike is very nominal and best way to transfer the vehicle from one place to another. This method is considered to be most prominent method no or less damage and no fuel cost. So guys have a lot on this process and make use of this service. Also advised additional enquiry this to be done directly with Railway parcel department in the railway stations to avoid extra money loss.

In addition to traditional way parcel mentioned in this post railway providing : Parcel Packing and Door to Door Pick Up Facility at Railway Stations on selective railways.

Bike Parcel in Train Charges ( Fare )

Prerequisites to Transport Bike via Train

In order to transfer bike ( Motor Cycle ) via train you much following valid documents:

  1. Documents : Carry bike RC and Insurance paper
  2. ID Card : Aadhar card, Driving License, Passport, etc. (Any one)

Bike Transportation Options in Indian Rail

Indian Railways provide 2 different methods of Bike Transfer via train.

  1. Luggage
  2. Parcel

Although there is 2 different option provided to us, recommended method to transfer is via Parcel Only.

Also recommend to place the booking for both option from Main Railway station near to source and destination. This is due to smooth transfer of asset from one place to another. Another is reason is that all the main stations where trains will stop adequate time so that loading and Un-loading will work smoothly.

  1. Luggage : Transport Bike by Train

What is Luggage Bike Transportation Method?

Transport your bike as your luggage in the parcel van of the train.

However for this you need a confirm reserved ticket.

Also keep in mind that as per latest rule this method required Railway authorities special sanction / approval. This is depend upon the space availability in the Parcel van and various other technical reasons.

Advantage: You can easily pick the vehicle as soon as you have reached the station and continue travel with vehicle.

Disadvantage: Its more costlier than Parcel transportation of Bike. Cost of luggage is 25% more than that of parcel.

Step by Step Process : Bike Transport by Train as a Luggage

Luggage Transport in Train Step by Step Process

Railway luggage booking ✅ Step 1

Go the railway luggage booking office a day or two before you want your bike to be carried as a luggage on the train you travel. Make an enquiry a few days before about the possibilities of bike transportation as luggage on the day when you travel.

Railway luggage booking ✅ Step 2

If you are booking the bike as your luggage, carry at least two or three copies of mandatory documents of the bike with you.

Railway luggage booking ✅ Step 3

Fill the form providing the relevant information and pay the bike parcel charges as intimated.

Railway luggage booking ✅ Step 4

Let your bike get parcelled or packed by a packer. You can find a lot of trained packers who can parcel it to perfection.

Railway luggage booking ✅ Step 5

Book the bike as luggage and carry the luggage receipt with you. You will also receive an endorsement along with the train ticket. These two documents are essential to get the delivery of the bike.

Make sure following points on the day transport the vehicle:

  • Avoid last minute hassles and carry your bike to the railway station early.
  • Make sure your bike is taken to the right platform and loaded in the train you travel.
  • After you reach the destination station, go the luggage office, submit the luggage receipt and endorsement of your ticket.
  • The office authorities will provide a delivery or dispatch receipt.
  • After you reach the destination station, go the luggage office, submit the luggage receipt and endorsement of your ticket.
  • The office authorities will provide a delivery or dispatch receipt.
  • Visit the parcel office and get your bike delivered.
  1. Parcel : Transport Bike by Train

What is Parcel Bike Transportation Method?

According to Wikipedia, A parcel is a package bearing the name and address of the recipient in order to be routed through the services of a postal service or by express package delivery service to the recipient.

Parcel service in Indian Rail work like you can pack and submit the Bike in parcel office of Indian Rail. Railway directly delivered the parcel on destination station and receipts mentioned on parcel can collect the same from Railway station.

That means Bike Parcel in Indian rail works similar to other parcel company services like Packers and Movers etc.

The bike will be sent in any train to the destination station and will reach in around 4 – 5 days or earlier depending upon the distance.

Step by Step Procedure : Bike Transport by Train as a Parcel

Parcel Bike Transport in Train Step by Step Process

  1. Step 1: Visit the parcel office on the day or day before you want to transport your bike. (Carry the documents as mentioned above.)
  2. Step 2: Pack the bike by using some expert packers. Make sure that your bike packed perfectly.
  3. Step 3: Fill the parcel booking form and enter the engine number and chassis number in the form, and pay the charges. Collect the parcel booking receipt and keep it safe.
  4. Step 4: Carry a marker and create an identity mark or write the booking receipt number on your bike for easy identification during delivery.
  5. Step 5: The authorities will decide about the train through which they transport your bike. Sometimes the bike may not be transported immediately. You have to track about the transition and enquire the parcel office about the delivery schedule, date and time.
  6. Step 6: You can collect the bike from the destination at any time up to 48 hours after the bike has been transferred to the warehouse of the destination. If you delay for more than 48 hours to pick your bike from the warehouse, you should pay additional charges to get the delivery.
  7. Step 7: During delivery, you should carry the parcel booking receipt. Make sure to note the booking receipt number on the bike parcel for easy identification during delivery of the bike.

Bike Parcel Transportation Charges in Indian Railways

As I said earlier as well Indian Railways providing this service with low cost compared to others in the market.

The bike parcel charges generally vary based on the weight of the bike and the distance. The distance slabs are marked by kilo meters. For example, if the distance of transport is 290 km, and if your bike weighs about 100 KG, you should pay Rs. ✅121.73 as bike parcel charges.

Please find the following latest Bike Transport by Train fare parcel Cost / Price.

Service DescriptionChargesRemarks
Packing300+Packing charges depend
on the type of packing
you have selected.
DeliveryBased bike weight and
Journey Distance.
Parcel Charges detail
available on
Parcel Rates in Indian Rail
Check the cost based on
Travel distance and Weight
table specified.
InsuranceBike Price Declaration up to Rs.10, 000
do not have any extra charges.
After that 1% extra of the declared
value will be added
Total Cost for
Bike Transportation via Train:
Packing Cost + Delivery Cost +
Insurance Cost
Bike Parcel Transportation Charges in India via Train

Packing charges and types:

Packing is one of the most crucial part. Mostly, people just tie a plastic bag to do a formality. But trust me you are definitely going to regret later of you don’t get it done properly.

Packing can be done by agents nearby parcel office, they charge you from 300/- to 1000/-

Following are the options

Basic packing: They wrap handle of the bike using a plastic bag and sack cloth (bora or bori). Its cheapest and useless. You can just do it yourselves too. (Goes for 200-300/-)

Medium packing : They wrap up multiple layer of cardboard box to the handle and front which ensures no damage to headlights indicators and handle too. Along with that they will wrap up all the body parts which are exposed, except tires only. Along with that they will wrap up the vehicle from below too and stitch it. Its best for medium ranged bikes like Splender, Passion the one with less fibre parts. (Goes for 600-800/-)

Maximum secure packing : They wrap up all body parts, using cardboard box layers followed by plastic bags along with sack cloth. Almost each and every part will be covered head to toe with multiple layers. Also some use dry grass or bottles which acts as shock absorbers. Its the best and is more than sufficient for sports bikes too. (Goes for roughly ✅ 800–1000/-)

Bike Parcel Booking Time

Bike Parcel / Luggage booking time in Railway Stations.

Type of ServiceTime
Parcel10 AM to 5 PM
Luggage24 x 7
Parcel Booking Time

Bike Parcel Transport Rules by Indian Rail

Empty petrol tank :

Make sure to empty the petrol tank. If found bike with fuel then will get Rs. 1000 as fine. Also please note some case RPF may take criminal case and are able to put in Prison for 6 Months to 2 years. Its all depended on person to person. So take care of this rule.

Bike Lost in accident :

If your bike lost in an unexpected accident then Railways will pay as per the declared value of Bike.

Bike Engine & Chassis Number :

Its mandatory to put Bike Engine and Chassis number on Parcel form registration.

Bike Collection Delayed:

If you are unable to unload and collect from train at your destination station then there is option book bike parcel to nearest major railway station.

Frequently Asked Questions (FAQ) for Bike Parcel

✅ How long can I keep bike at station?

For parcel there is 6 hours of time window to collect after that they will charge penalty of 10/-per hour. Office closes at 5pm, collect it by 5pm if train arrives before 5pm.

✅ Can I keep fuel in tank?

Strictly no. If fuel is found in any case you will be penalised 1000/- by the officer at receiving end. Get fuel arranged on destination station and fill later.

✅ What if I don’t receive my bike at the station?

Most probably your destination isn’t the last stop of the train. In such cases when your destination is on mid way depending on the quantity and time there are chances your bike would be left untouched. Its your sole responsibility to get you bike from the goods wagon, person responsible will be present there along with labours. In case, you missed the bike it will be delivered when train returns on same route.

✅ Can I take bike which is not in my name?

Yes, of course you can! You just need the original papers of the bike to carry along with you! Just to avoid any problems you can get letter of authority from the owner.

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